Strategic Initiatives - Consensus Building Phase Strategic Initiatives - Consensus Building Phase

Timeframe for This Phase

1. By Feb. 5: Administrative Group distributes electronic questionnaire to all library personnel to secure input on entire list of initiatives; personnel indicate preferences for initiative review group participation.
2. By Feb. 12: personnel complete and submit questionnaires.
3. By Feb. 26: Based on individual preferences as well as job responsibilities, Admin Group assigns personnel to an IRG and identifies Review Group leaders. A member of Admin Group will be assigned as liaison to each IRG.
4. By Mar. 5: [revised to Mar. 13] Admin Group meets with group leaders and delivers to each IRG the comments compiled from the all-library questionnaire.
5. By April 30: Brief progress report due to Administrative Group.
6. By June 30: Final report by each Initiative Review Group due to Administrative Group.

Reporting Guidelines for Initiative Review Groups The purpose of this review is to ensure that we have identified all the directions and initiatives that will focus our attentions and guide our decision-making. Each IRG will study and discuss the assigned initiative. Review Group leaders may meet among themselves to discuss strategies or overlapping issues or to seek information as needed, and they may meet periodically with Admin Group members to share information. A brief report (following the order of the outline below) will be written by each group and submitted to the Admin Group by June 30, 2001.
Each group will:

1. briefly describe the background, present setting/structure which applies to the initiative
2. develop an inclusive list of issues that must be addressed/considered for that initiative, consulting non-group personnel as appropriate
3. briefly describe how the initiative fits into the long-term goals and/or fulfills the mission of the University Libraries
4. indicate other of the initiatives that should be considered in connection to, coordinated with, or that may overlap the initiative
5. note any initiatives or considerations that are lacking from those delineated thus far which may be essential to the planning and redefining process
6. recommend names of individuals who are essential (i.e., add to, delete from, or leave intact the list of the IRG) to the Initiative Planning Team that works on developing and implementing the initiative in the subsequent phase
7. recommend, based on best educated guess, the amount of time that will be required to effectively develop the plan for implementing the initiative
8. recommend the priority level to be assigned to this initiative in the three-to-five-year planning phase:

first (1) = mission-critical; places this initiative among the top few to be engaged in as soon as possible; may also be required to be completed before other initiatives may be worked on
second (2) = a very important initiative, deserves attention as soon as possible
third (3) = important but not essential to be developed in the first year of planning
fourth (4) = important but can be deferred till later in the planning process; has less impact on overall revision of services

Admin Group 1/30/01
rev. 3/8/01