Policies and Procedures Coordinating Committee

Quarterly Report

Members:

Anne Marie Candido (chair), Janet Parsch, Martha Guirl, Kathy Riggle

The Policies and Procedures Coordinating Committee is a newly formed Strategic Coordinating Committee which had its first meeting on Friday, December 6. The committee’s charge is to identify which library policies and procedures of a general administrative nature should be created if they do not already exist, and which ones that do exist should be revised. All the policies and procedures will then be posted on the StaffWeb

Janet Parsch distributed a suggested list of policies/procedures taken from a booklet called The Personnel Manual: An Outline for Libraries published by the American Library Association, which seemed like a good place to start since it was so comprehensive in presenting the main categories of policies related to personnel in libraries. The committee then reviewed the entire list in the Manual to identify which policies, procedures, forms were relevant to our library and then identified which ones have already been created and which needed to be created. It was also determined which few of these should possibly be passworded for security.

The committee agreed that a priority for the coming weeks was to have those policies/procedures/forms posted that are already ready for posting. Also, it was discussed that the Search Manual for faculty and non-classified staff should be posted as soon as possible. Assignments were given to each member to work on and included the following:

• Reorganize slightly the “Current Library Committees” page.
• Update personnel directory and library committee memberships
• Recommend which University links should be included on the StaffWeb for “quick reference”
• Have the following University an library links to forms/procedures posted on the StaffWeb before the next meeting:
  • Hourly PAF
  • Classified Employee Standards & Evaluation Form
  • Position Review Request Form
  • Library Code of Computing Ethics
  • Direct Deposit Form
  • Name/Address change form
  • PCQ
  • W-4
  • Personnel Data Form

The agenda for the next meeting is to determine progress of these assignments and identify what the next assignments will be relative to priorities already set for the coming weeks.