Reserves Info for Faculty
Course Reserves is a library service offered to university instructors to place instructional materials on reserve at the library for a shorter circulation period than that for general circulating materials. Instructors may request a small portion of a library-owned book or an issue of a journal to be digitized and to be posted on his/her course reserve page as electronic reserves.
- How to Submit Reserves Requests
- Semester Deadlines
- Reserves Locations and Contacts
- Loan Periods
- Copyright and Fair Use
Instructors may use the Course Reserve Form to make course reserve requests for print or audiovisual materials. (A paper form, in PDF format, is also available). Based on the information provided, reserve service staff will pull all library owned materials from library collections for processing.
Items Not Owned by the Libraries
The Libraries will make every effort to rush order materials that are not owned but are essential for course assignments. Materials borrowed through Interlibrary Loan Service may not be placed on course reserve.
An article ordered through Interlibrary Loan is for personal use only. If an instructor wishes to share an article obtained through Interlibrary Loan with a class, then copyright permission is required. Instructors may contact course reserve staff for assistance in obtaining permission from Copyright Clearance Center.
Instructor-owned materials may be submitted at the appropriate library service desk or via email. These materials will be returned to the instructor at the end of each semester. Instructor-owned materials that may have been damaged or lost while on reserve may not be purchased or replaced by the library.
Course packs are generally processed by the University Book Store and it is assumed that all necessary copyright fees have been paid for the copying or duplication services. A copy of these course packs may be put on reserve for 2-hour loan periods, but they may not be digitized for e-reserve.
In order for reserves to be processed and ready for the first day of class, the following submission deadlines should be observed:
- December 10th
- May 1st for Sessions one and three
- June 10th for Sessions two and six
- May 15th for Sessions four and five
- July 15th
Mullins Library Circulation Desk (reserves check out)
Mullins Library Periodicals Desk (reserves processing)
Performing Arts and Media
Fine Arts Library
Chemistry and Biochemistry Library
- books, articles, electronic reserves
- Physics Building Room 221
Materials may be placed on reserve with the following loan periods:
- two-hour in-library use only
- two-hour overnight use
- four-hour in-library use only (Performing Arts and Media only)
- one-day (Mullins, Fine Arts, and Performing Arts and Media only)
- two-day (Mullins, Fine Arts, and Performing Arts and Media only)
- seven-day (Mullins and Fine Arts only)
Materials are routinely removed at the end of a course, the end of the semester, or after a specified date. They will stay on reserve for the current semester only unless otherwise indicated. Upon removal from reserve, personal materials will be returned to the instructor.
The University Libraries Course Reserves Service operates in compliance with U.S. Copyright Law. Instructors are asked to accept full responsibility in complying with the provisions of the Copyright Revision Act of 1976 that governs the fair use of copyrighted objects for educational purposes.
The University Libraries Course Reserves Service provides access to supplementary course materials in support of the University's academic mission and operates in compliance with U.S. Copyright Law.
Instructors are asked to accept full responsibility in complying with the provisions of the Copyright Revision Act of 1976 that governs the "fair use" of copyrighted objects for educational purposes. There are four factors to consider when determining fair use:
- the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes
- the nature of the copyrighted work
- the amount and substantiality of the portion used in relation to the copyrighted work as a whole
- the effect of the use upon the potential market for or value of the copyrighted work
Submitting a Reserve Request form indicates acceptance of the conditions in the statement of copyright compliance that accompanies the form.
The library will not place materials on reserve if it judges that the nature, scope, or extent of the material is beyond the reasonable limits of fair use.
Fair Use Guidelines
The Libraries will not place material on electronic reserve if it is judged that the purpose, nature, and the effect of a reserve request is beyond the reasonable limit of fair use. Please view the Libraries' Reserves Decision Tree.
Purpose and Character of Use
The Libraries will place materials on reserve only for non-commercial, educational use.
Patrons may use reserve materials for private study, personal reading, research, or for completing class assignments. The Libraries will not charge a fee to patrons for using the reserve materials.
Amount and Substantiality
Only a small portion of a copyrighted work (i.e. a chapter or no more than ten percent of a book, one article from a single issue of a journal) may be accepted for electronic reserves without obtaining copyright permission.
Materials that the Libraries deem to exceed those limits will not be placed on reserve until written permission has been obtained from the copyright holder.
Each reserve item must include a copyright notice from the publication to inform users that the work may be protected by copyright law.
Attribution and Citation
All materials submitted for electronic reserve must include appropriate citations and attributions to the source from which they were reproduced.
Course packets sold through the bookstore that are intended for use as textbooks may not be accepted for electronic reserve unless copyright permission has been obtained for each item.
Course Passwords and Access
Access to electronic reserve materials is limited to the instructor(s) and to the students enrolled in the course. A password is created each semester for each course and is distributed to the students through the instructor.
Recurring Reserve Items
All materials on electronic reserve will be removed from the system at the end of the course. Faculty may be required to obtain permission from the copyright holder if the same material is used subsequently.