General Information about Special Events Planning

Depending on size, special events require 10 to 60 working days' advance notice from the time the Special Events Request Form (below) has been submitted. Typically, a small meeting with light refreshments involving one room only can be handled with a minimum of 5 days' notice. Larger events that involve a variety of food and beverages, room(s) set up, invitations, etc., require a minimum of 45 days' advance notice. For events of 200-300 attendees, please allow 2 months' notice.

Note: Do not use this form for departmental parties in the staff lounge.

IMPORTANT: All catered food orders must be placed with the secretary to the dean or, in her absence, to the facilities coordinator.

Library Special Events Form

Use the form below to request facilities and/or food to be set up for special events. Your request will be added to the facilities database and will be used to track and help you plan your event.

Next, using this Word form, you must submit a Library Special Events Budget Request Form in order to seek approval for any expenditures for your event. Also, please click on this link: Library Special Events Checklist and print a copy for you to use when planning your event.

* designates required fields.