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About the Cataloging and Acquisitions Department

Cataloging and Acquisitions Department Units

• Database Maintenance
• Monographs, Acquisitions and Copy Cataloging
• Serials Cataloging
• Special Collections Cataloging
• Special Formats Cataloging
  
  
• Cataloging and Acquisitions Department Personnel
• Acquisitions Unit personnel
• Unit Organization/Responsibilities
  
  
• Occasionally Asked Questions
  • Cataloging and Acquisitions Department Contacts List
  • Cataloging and Acquisitions Department FAQ

 DATABASE MAINTENANCE/MUSIC CATALOGING UNIT

Unit Head: Deb Kulczak

Staff: Cathy Reineka, Rose Cody, Natsuki Kuboyama

Primary responsibilities:

• Authority control: Establishing correct form of heading and applying it consistently, using cross references to direct users to the correct form of the heading (names/subjects/series titles)
• Database maintenance: Adding or correcting information in InfoLinks records: call numbers, location codes
• Music cataloging: Scores, music video and sound recordings. Also responsible for labeling, re-cataloging, transfers and withdrawals of music materials
• Analytics copy cataloging
• Labeling books and placing security strips and date due slips in books
• Special formats copy cataloging for non-music formats: sound recordings, videorecordings, slides, kits, CD-ROMs, and microforms

Unit services: InfoLinks change requests (link to form)

Unit projects: Cathy participating in the Book No Barcode Cleanup Project. Approximately 8,000 problem sheets were written up at the time of the Smart Barcode Project for cataloging or recataloging.

Rose participating in the Serials Barcode Cleanup Project, specializing in the cleanup of analyzed serials.

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MONOGRAPHIC UNIT: ACQUISITIONS AND COPY CATALOGING UNIT

Unit Head: Mary Walker

Staff: Doris Cleek, Trish Cody, Melissa Gatlin, Patty George, Janell Prater

Materials ordered and cataloged are monographs; monograph is a term which literally means a single written item, and is often used to refer to a single book. The Monographic Unit orders and catalogs the new books, including added copies and rush books. The unit also receives and catalogs gift books. The unit is also responsible for transferred monograph titles and volumes and for withdrawn monograph titles and volumes. It is important that monograph transfers have the location codes corrected in both the bibliographic and item record to direct the patron to the correct branch or department within Mullins. It is also important that materials are withdrawn in order to prevent patrons searching for missing or lost titles/volumes.

Workflow of materials: Materials are received and cataloged in the unit; then forwarded to the Database Maintenance Unit for physical processing. After this is complete, the books are delivered to the Circulation Department.

Unit Services:

1. RUSH books are ordered in a timely manner. RUSH books usually are ordered the same day the unit receives the request. Generally, they are ordered directly from the publisher and priority shipping is authorized. When the item arrives at the library, Shipping and Receiving staff bring it directly to the Unit, where it is immediately received and given to copy catalogers.
2. RUSH books are cataloged within 48 hours, and many times within 24 hours for patrons (with the exception of the weekend if a request is received late on Friday afternoon)
3. On- the- fly records are verified and corrected as necessary when Circulation gives the returned book to the unit to prepare the book to circulate again.

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SERIALS CATALOGING UNIT

Unit Head: Cheryl Conway

Staff: Julie Thacker, Rachel Skoney, Angela Hand, work study student

Materials cataloged: All serials including computer files, internet resources, microfilm or microfiche. By definition, a serial is intended to be published indefinitely and must have an enumeration system. Serials have the added complication of title changes. The unit is also responsible for entering summary serials holdings in the bibliographic records.

Other tasks: the unit also creates union list records in the OCLC union list system for the purposes of interlibrary loan; processes dropped serials and added titles and volumes,

Workflow of materials: New titles, title changes, dropped titles forms are from the Serials Dept. Added volumes or new titles (which have no subscription) may come from the Acquisitions Dept.

Unit services: The unit is very responsive to the need for adding URLs to records or cataloging internet journals.

Unit projects: Serials barcode cleanup project: This is a category of problem sheet remaining from our smart barcode project 10 years ago. There are still literally thousands of serials volumes which need item records. The unit continues work on this project. Rose (Database Maintenance. Unit) assists us with analytics barcode cleanup.

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SPECIAL COLLECTIONS CATALOGING UNIT

Unit Head: Mikey King Staff: Judy Culberson Materials cataloged: All materials in the Special Collections Department collections except

serials, including:

monographs, maps, manuscript collections (and online finding aids), some compact discs (cd-rom and audio cds), broadsides, etc. Judy also catalogs Reference monographs and RUSH books. Unit services:

1. Original cataloging of Arkansas related titles (in the past this included Arkansas documents; in 1996, Arkansas documents were moved to the government documents collection when Mullins became a depository library for state documents (uncataloged collection)

Unit projects:

1. Mikey and Judy: Began 1995, Reclassification of Dewey Decimal classification to Library of Congress classification of the ""AA"" collection through to the ""A"" collection we are working backwards from the 900s. We are now in the middle of the 300s (which was the largest portion of the collection).

2. Judy: participating in the Book No Barcode Cleanup Project. Approximately 8,000 problem sheets were written up at the time of the Smart Barcode Project for cataloging or recataloging.

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SPECIAL FORMATS CATALOGING UNIT

Unit Head: Vacant Staff: Chao Lin Materials cataloged: Theses and dissertations, and original cataloging for: audiocassettes,

videocassettes, slides, kits, CD-ROMs, internet resources, microfiche, etc. Workflow of materials: Theses and dissertations are received from the Graduate School; other materials are received from the Acquisitions Dept.

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